Notion AI

Notion is the tool that replaces a dozen others: your notes app, your project manager, your shared documents, your team wiki, your CRM, your meeting notes, all in one place. The AI layer added on top of that turns it into something even more powerful.

What Notion does

At its core, Notion is a flexible workspace. You create pages, databases, and linked documents. A small business might use Notion for:

• Client records and notes
• Project tracking
• Staff onboarding documents
• Meeting notes
• Standard operating procedures (how things get done in your business)
• Content planning
• A knowledge base your team can search

The flexibility is the point. Notion adapts to how your business actually works rather than forcing you into a rigid structure.

What Notion AI adds

The AI layer sits on top of everything in your workspace. It can:

Summarise: Paste in a long document or meeting transcript and ask for the key points.

Draft: Write a first draft of a page, a document, or a section based on bullet points or a brief description.

Search across your workspace: Ask "what did we agree about the Johnson account?" and Notion AI finds it, even if it is buried in an old meeting note.

Improve writing: Highlight any text and ask AI to make it clearer, shorter, more formal, or more engaging.

Fill in templates: Create a template for meeting notes or client briefs and let AI help populate it from rough notes.

Who benefits most

Notion AI delivers the most value for businesses that already use Notion, or that have a lot of internal knowledge scattered across documents, emails, and notes. If your team wastes time hunting for information or writing the same things from scratch repeatedly, Notion with AI solves both.

It is also excellent for solo business owners who want a proper system for organising their business knowledge without hiring staff to maintain it.

Pricing

Notion plans start from £8/month per person for the Plus plan. Notion AI is an add-on at $10/month per workspace member. For most solo users or small teams, the total cost is very reasonable given how much it replaces.

How to get set up

1. Go to notion.so and click Sign Up Free
2. Create an account with your email or sign in with Google
3. Click New Page and start typing. Use Notion like a document editor to get comfortable with it.
4. To use AI features, upgrade to a paid plan. Click Settings, then Billing, and choose a plan.
5. Once on a paid plan, type a forward slash on any page and choose an AI option from the menu.

Time to get started: 5 to 10 minutes to set up your first workspace Do you need a credit card? Yes for AI features — from £8/month. Basic Notion is free.